Frankland School Council Roles and Duties

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FRANKLAND SCHOOL COUNCIL 2016-2017

What does the school council do and why should you get involved?

Joining the school council is a great way to get involved in our school community.

The school council:

  • provides a regular forum for collaboration between parents and staff in order to support student learning;
  • advises the principal on a variety of issues and activities relating to student achievement, curriculum goals and priorities, school budget priorities, school safety, renovation plans, after-school activities, and criteria for the selection of new principals;
  • represents the diverse views of the school community on issues as they arise;
  • informs the school community about decisions taken; and
  • fundraises for priorities identified by the parents and staff.

Our school council has 15 elected positions. Some are designated (Co-Chairs, Treasurer, Secretary, Fundraising Chair, Greening Committee Chair/Liaison, Liaison/Advocacy Chair) while others are undesignated, or “at-large”. Parent council members in undesignated positions are encouraged to take responsibility for a committee or event over the course of the year (such as Volunteer /Class Representatives Coordinator, FalconGear Coordinator, Fun Fair, Silent Auction, etc.).

Parents who do not hold voting positions are welcome to attend meetings and/or serve on school council committees.

If you have any questions or would like more information about the school council, please contact Lindsay Clarke-Andrews at lclarkeandrews@yahoo.ca or Henna Agha at hennaagha@bell.net .

 

CHAIR/CO-CHAIR

The chair/co-chair is expected to:

  • Call and chair council meetings
  • Prepare agendas in consultation with the principal and other members
  • Ensure that the minutes of council meetings are recorded and maintained
  • Communicate with the principal on matters relating to the business of the council
  • Ensure regular two-way communication between the council and the rest of the school community
  • Ensure democratic procedures for decision-making and for the overall conduct of the business of council
  • Consult with senior staff members of the school board and trustees as required
  • Represent or speak on behalf of the school council on committees or at forums beyond the school except where the responsibility is delegated to other council members
  • Ensure that the operation of the council is consistent with the guiding principles for school councils
  • Ensure maximum involvement of entire council
  • Vote on issues as required

TREASURER

The Treasurer is expected to:

  • Account for funds belonging to the school council
  • Present financial reports
  • Manage the school council bank account
  • Organize petty cash
  • Sign documents
  • Vote on issues as required

SECRETARY

The Secretary is expected to:

  • Record minutes of the school council meetings
  • Ensure that school council minutes are shared with members of the community
  • Coordinate, gather and attach supplemental information to the minutes as required
  • Maintain records of all correspondence
  • Communicate necessary council information to Principal for weekly Newsletter
  • Vote on issues as required

GREENING COMMITTEE CHAIR / LIAISON

The Greening Committee Chair / Liaison is expected to:

  • Attend Greening Committee meetings and report back information to school council meetings
  • Sign off on any submitted grants on behalf of the council
  • Help with Greening Committee
  • Recruit volunteers to the Greening Committee
  • Vote on issues as required

LIAISON / ADVOCACY CHAIR

The Liaison / Advocacy Chair is expected to:

  • Organize the Frankland School Council Speaker Series
  • Liaise with other schools in the community to build a larger community speaker series.
  • Organize free family engagement events for the Frankland School Community such as the winter skating party, Welcome Event, Movie Nights, School Dance, etc.
  • Vote on issues as required

FUNDRAISING CHAIR

The Fundraising Chair is expected to:

  • Develop a fundraising strategy to meet funding needs over the course of the school year
  • Coordinate scheduling of fundraising projects
  • Coordinate Direct Donation Campaign
  • Communicate with the parent community about the objectives, timing and results of fundraising initiatives
  • Liaise with volunteer committees of fundraising events
  • Liaise with school staff
  • Vote on issues as required

AT-LARGE MEMBERS

Elected members of the school council are expected to:

  • Participate in council meetings
  • Act as a link between the school council and the school community by consulting and reporting back where appropriate
  • Encourage others to participate in the activities of the council
  • Follow the operating rules or guidelines as agreed upon by the council
  • Vote on issues as required
  • Volunteer as an active member on one or more committee(s). These may include Greening Committee, Equity Committee, School Lunch Programs, Community Engagement Events, Website/Communications, Staff Appreciation, FalconGear, Welcome Back Events, Fun Fair and Silent Auction.
  • Assume a Leadership position in one of the following roles:

Silent Auction Lead

  • Coordinates and oversees all aspects of the silent auction

Fun Fair Lead

  • Coordinates and oversees all aspects of the fun fair

School Lunch Program Coordinator

  • Coordinates and oversees all aspects of the winter lunch program

Volunteer / Class Representatives Coordinator

  • Liaises between the council and the class representatives
  • Coordinates classroom representatives for school wide events (e.g. Fun Fair, Silent Auction)
  • Coordinates donations from the classroom community for the Silent Auction

Equity Liaison

  • Liaises with staff, school council and parent community to support equity initiatives and policies regarding equity, inclusion and fairness
  • Attends Equity Committee meetings
  • Reports back to council as needed

Website Communication

  • Updates and maintains FranklandParents blog

FalconGear Coordinator

  • Coordinates sales and distribution of FalconGear (school spirit clothing and water bottles)

Pool Representative

  • Attends pool meeting(s)
  • Reports back to council as needed

Ward Council Representative

  • Attends Ward council meetings and represents Frankland School Council
  • Reports back to council as needed